Reaping the Benefits of Vacation Packages

For travelers who like to plan ahead and manage their costs, vacation packages represent an easy way for travelers to book a flexible combination of flight, lodging, rental car and local attractions at one rate, on one website with a few clicks of the mouse.The benefits to hotels of offering vacation packages, however, often go unrecognized:

• An average booking window that is more than double that of a standalone hotel reservation;
• An average length of stay that is more than 120 percent longer than a standalone hotel reservation;
• 50 percent fewer cancellations than standalone hotel bookings
• Increased opacity to preserve rate integrity

In Jacksonville, a market that is driven largely by its submarkets, hotels were unaccustomed to utilizing packages because they assumed they were too far from the airport for their offerings to be effective.  By experimenting with the package path, one hotel ultimately grew its business by 20 percent and became one of Jacksonville’s top producers.   While packages are not the lion’s share of this hotel’s business, you can be sure they’re not interested in giving up those incremental room nights either.

It’s imperative for hotels to use market-specific demand data, like that offered by Expedia market managers, to identify and address any unfulfilled demand that could be best-served with vacation package offers.

For example, if 15 percent of shoppers in a given market are looking for four-night packages, 15 percent of any area hotel’s bookings should be for four nights.  If a hotel’s booking metrics don’t reflect market averages, the hotel can adjust their package offerings to capture that lucrative guest.  Offering discounts on a fourth night might convert three night shoppers into a four-night guest and capture the four-night shoppers along the way. 

Need help designing your package? Contact the sales staff at the Kankakee County CVB for more information.

Buses are booming; are you ready?

The number of people riding buses continues its recent upward trend, the American Bus Association said in its "Motorcoach Census 2013" report out recently. Despite the name, it actually looks at 2012 figures, and finds a 1.7 percent hike in passenger trips on buses, making it nearly 6 percent higher than three years ago. Read the full report or a chart of the basic figures. 

But how can you be sure your event or attraction is motorcoach friendly? In order to draw more of this business, see if you can answer these questions about your attraction or event:


ATTRACTION CRITERIA

• Do you have motorcoach parking? 
• Is there somewhere for the driver to rest away from the motorcoach?
• If an on-site lounge is unavailable, do you provide complimentary meals or drinks for the drivers? 
• Is it easy for motorcoaches to maneuver in and out of the parking facility? 
• Will the group have to walk far? 
• How many bus parking spaces do you have? 
• How is this communicated? 
• Communicated through a greeter, available online, or via telephone hotline? 
• Can you provide directions to nearby fueling, dumping or maintenance facilities?

EVENT CRITERIA

• Does the event have a history of drawing groups? How many? 
• Is the event motorcoach friendly? 
• How does the event treat bus drivers and group escorts—free admission? 
• A dedicated driver area?
• Prize drawings for drivers bringing the most groups? 
• Do you have dedicated parking areas for motorcoaches? Free? 
• Are embark/disembark points close to the event entrance? 
• Can nearby hotels accommodate a motorcoach group? 
• Can the event handle passengers being dropped off 55 at a time?

Keeping these things in mind can help make you more attractive to motorcoach groups. For more ideas, contact the Kankakee County CVB.

Kid's Expo this weekend!

The Kankakee County CVB attended is attending the Kid's Expo in Tinley Park this weekend, March 22 & 23. The attendance is comprised of families and groups looking for kid-friendly activities. The two-day event is filled with special demonstrations, fun games, music and unique displays to showcase different vendors. This one-of-a-kind indoor show allows vendors like the Kankakee County CVB to show all Kankakee County has to offer. 

The CVB would like to extend a special thanks to all our partners that are helping man the booth with us; The Exploration Station, The Kankakee Valley Park District, Legends Sportsplex and the Community Arts Council.

Heartland Travel Showcase, March 7-9, 2014

Kankakee County CVB will be attending Heartland Travel Showcase in Ohio this weekend. This showcase invites tour operators from North America that run tours to the Heartland region to  meet one-on-one with vendors like the CVB, to showcase their attractions. More than 100 operators from Illinois, Indiana, Iowa, Kentucky, Michigan, Minnesota, New York, Ohio, Pennsylvania, Tennessee, West Virginia, Wisconsin, and Ontario, Canada will be on hand at Heartland Travel Showcase.

Unlike many other shows, Heartland Travel Showcase allows the Kankakee County CVB to bring experiences right to the buying floor and build relationships directly with tour operators. In addition to personal appointment times with operators, we can showcase our area to a variety of groups during the open floor times. 

Group travel is strong in the Midwest, according to Heartland Travel, 92% of operators reported more customers in 2013 over the previous year. Heartland Travel also reports an average of $33,000 is spent per each motorcoach visit to an area. This includes money spent on lodging, dining, tickets to attractions/events, fuel and retail sales.

Contact the Kankakee County CVB to get more information on group travel.

One size does not fit all!

When it comes to meetings, one size does not fit all.

Before you book your venue, consider how people will be arranged in the space. For example, 250 people can comfortably stand in 1500 square feet (a room roughly 42 ft. x 35 ft.), which is great for a reception, but classroom seating would only allow 85 in the same space and 125 for a seated dinner at round tables. 

Space and Capacity Calculator
This calculator will calculate the capacity of a banquet hall, wedding hall, or meeting room in many setup scenarios. It will also calculate space needed for a specific amount of people. You can also find out how many trade show booths will fit in a space, or how much space is needed. One thing to note, the calculator will not take into account odd shaped rooms. Also, remember to subtract the square footage of dance floors etc.

Need help calculating the size you will need? Vicki Layhew, our Sales and Marketing manager can assist you with site selection issues when you use the CVB to plan your event. Call 800-747-4837 or email her today!

New Publications

The rebounding economy has seen a resurgence in group travel. To meet the needs of this market, the Kankakee County CVB has publications tailored to consumer leisure groups and the group travel planners seeking new experiences for their travelers. 

Travel planners can create their next trip with our Group Travel Guide where you can find bus-loads of discoveries. From a B. Harley Bradley House designed by Frank Lloyd Wright, French Heritage Museum, Barn Quilt tour, mystery dinner theater, antique shops to a 4,000-acre State Park. Groups can combine stops at different attractions to customize their personal itineraries.

Groups and consumer leisure travelers have asked for unique history, so the Historic Churches of the Kankakee Area was created. Visit our historic churches on this self-guided walk-and-drive tour. Six historic churches surround the courthouse in downtown Kankakee and the others are a short drive away. The nearby Riverview Historic District includes Frank Lloyd Wright's early Prairie Style architecture.

The Barn Quilts of Kankakee County is now 50 barns strong! Experience this country-wide phenomenon! Colorful quilt patterns displayed on barns throughout the county and each barn's pattern reflects on the life of families that have lived there. This award winning guide recently received two honors from the Illinois Governor's Conference on Travel and Tourism.

Our seasoned sales and services team are available to assist you. You may order any of the above guides here or contact a sales associate for more details.

Baby Boomers and Group Travel, Part 2

As promised, here is the second part of our article on how Baby Boomers are affecting group travel.

8. Boomers like creature comforts. This fact, according to Malott, actually keeps boomers from booking the exotic locales they profess to like. Day puts a slightly different spin on the issue. "A tent is OK," she said, "but it better have a great view and great food. Even if you're in the wilderness, luxury is being served a delicious meal without having to lift a finger." 

Accommodations should "reflect the experience of a place without being down and dirty," she said. Boomers don't want a generic-style hotel, but they demand the amenities they are accustomed to. 

9. Boomers are time deprived. To get relief from their stressful schedules, boomers vacation at spas where they can do absolutely nothing but be pampered. Or they may go to the opposite extreme, choosing adventures that are physically or mentally challenging - or both. 

"Group travel is turnkey travel," noted the Senior Network's Day, so the boomers' time deprivation can be a boon for tour operators. Letting somebody else deal with all the details is very appealing, she said, but the hang-up for boomers is trust. They wonder whether they can rely on somebody else to plan their kind of trip. 

When booking travel, boomers also need time-saving devices. They like 800 numbers, the Internet, videos and virtual reality because they offer convenience and interactivity. Their predilection for technology can reduce travel suppliers' costs for agents' commissions and printing and mailing brochures. However, it also means call centers must be staffed to meet whenever boomers call.

Internet use is so common among Mature Traveler readers, editor Malott automatically lists website addresses along with phone numbers. Day pointed out that boomers use the Internet more for information gathering than booking. "It's human nature to want to feel connected to what you're about to sign up for," she said. However, she added, boomers also like the freedom of not involving other people when they are exploring a subject. Their attitude is, "When I've decided, I'll initiate the next move."

10. Boomers will pay for luxury, expertise and convenience. ATM fees, nannies and bottled water prove boomers are willing to pay for what they want. Mancini noted, "Boomers are willing to do things for themselves, if it's a hobby or if they think it won't require too much effort, but they really like to hire others to do it for them because it implies status." 

Day added, "When boomers travel, they want to do it right. They still look for a bargain, but a bargain to them means getting a good price on something of great value."

Organized group travel becomes valuable to boomers when it's a physically or mentally challenging adventure, but they don't have the skill level to do it themselves. Or when safety and cost make traveling with a group more practical. "You get to an impasse where you need the experts to facilitate the experience," noted Day.

To attract boomers, tour operators must emphasize their expertise. They must add value boomers can't get on their own. Guides must become like personal trainers and demonstrate the skill and knowledge boomers will respect and pay for. 

11. Boomers are skeptical of institutions and individuals. With Viet Nam and Watergate as touchstones, who can blame this generation for lacking trust? As a function of their distrust, boomers are not joiners. They are less involved with alumni groups, civic organizations and museum societies than their predecessors, so these traditional sources of group business may be less viable in the future. 

Because they are skeptical, boomers actively research their travel options, so suppliers must expect a lot of information gathering before the buy decision. Public relations efforts that impart third-party or expert endorsement help break through boomers' skepticism. NTA focus groups in 1997 and 1998 said ads in local newspapers and word of mouth were the best sources of information and persuasion for travel products. 

In marketing materials, patting oneself on the back too vigorously is sure to raise boomers' suspicions and hackles. Companies hoping to build long-term relationships must not promise more than they can deliver because failure to perform undermines boomers' trust.

12. Boomers like to associate with people like themselves. As noted earlier, boomers do not identify with people older than themselves. According to Day, one of the questions uppermost in their minds when they purchase travel is, "Who is going to be on this trip? Is it going to be people like me or a bunch of stodgy, gray-haired people?"

Day said boomers look for outfitters or operators who "share my values,"so they are very selective about who they'll use. She added, "They want an interactive feeling with the outfitter . . . where there's equality between boomers and the leader."

The industry can respond to these needs by not mixing age groups in the same tour and using younger images and words in their marketing materials. They should stress the flexibility and participative nature of the experience as well as hype the expertise of their staff and guides. Environmental and social awareness will strike a responsive note in some boomers, so they should be highlighted. 

13. Boomers are not homogenous. While boomers identify themselves as boomers, they are not a single group. In terms of life stages, boomers may be the least homogenous generation to date. There are childless-by-choice boomers, others with new babies, others with grandchildren and some with both. Fifty year olds who are retiring and others starting new careers or returning to college. Empty nesters downsizing their lives, parents who can't get their Gen Xers out of the house and others raising their grandchildren. These variations affect spending habits, the amount of time available for vacations and with whom boomers travel. 

There is also a dichotomy between older and younger boomers. For those born between 1946 and 1955, Viet Nam was the defining event of their lives. For those who came later, it was Watergate. When older boomers finished college, jobs were plentiful and interest rates low. Younger boomers faced recession and 21% interest. The older group, the first to benefit from women's movement, tends to be more career-oriented. The younger ones experienced the down side of women's lib - the higher divorce rate. They also felt they never got as much attention as their older siblings, so they are more family-oriented. According to Mancini, older boomers, including himself, "thought our parents stuff was corny and stupid." Younger boomers, who watched Donna Reed and Ozzie and Harriet reruns on TV, he said, "unleashed this whole wave of nostalgia." All these factors too impact travel behavior.

If they keep these 13 truths about boomers in mind, marketers will be more successful in pursuing this large, but complex market segment.

For more information on group travel, contact the Kankakee County Convention & Visitors Bureau.