Wednesday, January 16, 2013

How much space do I need for an event?

When it comes to meetings, one size does not fit all.

Before you book your venue, consider how people will be arranged in the space. For example, 250 people can comfortably stand in 1500 square feet (a room roughly 42 ft. x 35 ft.), which is great for a reception, but classroom seating would only allow 85 in the same space and 125 for a seated dinner at round tables.

Space and Capacity Calculator
This calculator will calculate the capacity of a banquet hall, wedding hall, or meeting room in many setup scenarios. It will also calculate space needed for a specific amount of people. You can also find out how many trade show booths will fit in a space, or how much space is needed. One thing to note, the calculator will not take into account odd shaped rooms. Also, remember to subtract the square footage of dance floors etc.

Need help calculating the size you will need? Vicki Layhew, our Sales and Marketing manager can assist you with site selection issues when you use the CVB to plan your event. Call 800-747-4837 or email her today!

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