Group Planning Helps with Scheduling

Ever scheduled a meeting for your group, only to finds not everyone is available that day? Some have alternate dates, others can only make it the first date and others may be out of town. 

The Kankakee County CVB knows what a challenge scheduling can be for community and special interest groups as they are a large part of the clients the CVB services. Event planning can be complex and frustrating when it comes to the busy schedules of friends and family. Here are a few websites we have found that can help you relieve frustrations and plan more efficiently:

• Meetup.com makes it easy for anyone to organize a local group or find one of the thousands already meeting up face-to-face. *** A few groups from the Naperville area interested in photography and bicycling already use this service to plan their outing to visit Kankakee County!
• WhichDateWorks.com – provides free and easy event scheduling online where everyone involved can track event date selections and receive notification when someone responds. No signup required and you can plan as many events as you want.
• MeetOMatic.com is an easy and free meeting scheduler. Simply use an easy web form, email participants, and view results.
• WhenIsGood.net – provides a very easy way to find out when everyone is free. No signup required and includes a convenient scheduling calendar.
• Doodle.com – helps scheduling meetings and other appointments. It is simple, quick, free and requires no registration.
• FasterPlan.com – allows users to make polls, find common dates, and more.

For more planning services visit our meeting page or download our Meeting Planner Guide.

Heartland Travel Showcase was Great!

Heartland Showcase was a success.  We made some great contacts with tour group planners.  We also walked away with many ideas for creating an unforgettable experience for the traveler visiting Kankakee County.  To all our attraction owners, directors, etc., the one thing that most planners are looking for are unique experiences.  Example: Baby boomers are looking for hands on experiences.  Some of the requests were, do we have candle making classes, cooking demonstrations, quilting activities, mystery dinners and garden tours. (We had lots of inquiries regarding The Bennett Curtis House and Sunrise Farms).  Museums are still popular but they are looking for something interactive the visitor can experience. They like to take home something that they created.      

Here are a few ideas:

• Art classes with take away creations like Clay and Cocktails could be a great event for tour groups.
• At an event like BBQ Fest – visitors get to participate with vendors in creating a special recipe. An event like Klash on the Kankakee could allow participants to actually try their hand at some of the historic activities, for a real hands-on experience.
• Unique eateries could conduct behind the scenes food preparation at your restaurant for small groups.
• Museums could offer interactive tours similar to the Cemetery Walk. We already have Warren Brown performing his Mark Twain re-enactment.
• Existing attractions could offer special deals on things like ice skating, scuba diving, “how things are made” tours at farms and factories or any kind of “behind the scenes” tour.

These are just a few items we should be thinking about for 2014 and beyond.  Most of the planners are looking for sample itineraries for 2014.  So if you have any ideas please let us know.  We ask that if you are interested in promoting your attraction or event, please be ready to coordinate any activity before our visitors arrive.

How to be a Super Planner!

You may not be a real superhero, but you can look like a super planner when you host your next meeting in Kankakee County, Illinois. Experience an incredible selection of meeting venues with outstanding amenities and affordable rates only an hour south of Chicago. Contact us at sales@visitkankakeecounty.com for more information on bringing your next meeting to Kankakee County.

 

Meeting planner services offered by the Kankakee County Convention & Visitors Bureau:

• Assist in choosing a property to compliment your event and submit a request for proposal.
• Provide a pre-convention familiarization tour of Kankakee County.
• Furnish quantities of the current Visitor Guide during or prior to, your event.
• Information table with area brochures, maps, and information.
• Events that are "open to the public", may be posted on our website.
• Complementary convention bags for events with overnight bookings.
• Help promote your event by sending press releases to local media.
• Provide name badges, welcome banners, or signage for events of 100+ with overnight bookings.
• Arrange a greeting from a local official.
• Registration assistance for groups of 100 or more